HOW TO REGISTER: 

  • If you are registering for the first time for the ICBDSR 2025 Conference, please click on the words "New Registration" to create your profile and password. 
  • Kindly note that your login details from the previous years conference will no longer work.
  • Once you have registered and should you wish to amend your existing registration, please click on the words "Amend Existing Profile" and enter the email address and password you used when you first used the registration system. 
  • PLEASE NOTE: Should you require assistance, please contact Kiméra Ramlall at kimera@confco.co.za
  • Scroll down to the bottom of the page and click on "Continue to register" to proceed.
  • If you have forgotten your password, click on the "Forgotten your password?" link and follow the instructions.  You need to enter the email address you used when you first used the registration system, and click on "Reset password". The email to reset your password will come from "EventsAIR".  

If you do not find it in your inbox, please check your spam, junk or clutter mail boxes to retrieve it.  The system will send you a link.  Click the link to change your password.  Enter a new password and re-enter the password to confirm.  Click the button to confirm.  Return to the registration page to re-enter the registration system.

  • Payment can only be made when you have completed the entire registration process.

Account Details

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Data Processing Content

Please take a few minutes to read the below data processing content related to the online registration process.

Privacy Notice for Events:

The Conference Company (CONFCO) and International Clearinghouse for Birth Defects Surveillance and Research (ICBDSR) are committed to protecting the privacy of all personal data you provide us, when registering to attend this conference. The following statements describe clearly how we will use your personal data, how long we store it so you are fully informed prior to you submitting your personal information for event registration.

Data Controller:

The Conference Company

Telephone : +27 31 303 9852

Personal Information:

By registering, you agree to the “ordinary” personal data you provide with the other delegates who will attend the conference, to enable effective networking and business exchanges to take place, including on the official Conference App. Personal data on all delegates will be retained on the registration system/ APP for 1 year, for the purpose of enabling delegates to easily contact one another after the event is over, other parties who did not attend the conference will not be able to access your personal data.

Photography and video material

Pictures and videos taken at the conference could be reproduced in future, news or promotional material, whether in print, electronic or other media, including social media and the CONFCO/ ICBDSR websites.

CONFCO/ ICBDSR reserves the right to crop, splice, treat and edit any imagery or photographs taken at CONFCO/ ICBDSR events.  The participant waives the right to inspect or approve the finished product, including written or electronic copy. Additionally, all right to royalties or other compensation arising or related to use of the name, photograph or biography are waived by the Participant, Participant’s agents or employees. All photographs and video materials taken at CONFCO/ ICBDSR become the property of CONFCO/ ICBDSR. CONFCO/ ICBDSR related materials may not be photographed, drawn, copied or reproduced without CONFCO/ ICBDSR written permission

Naturally, Participants always have the right for their picture to be removed. Should you wish to have your picture or video removed, please contact us and we will take action accordingly.

Data Processing Consent

Data Processing Consent option required
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Welcome to the ICBDSR 2025 Conference Registration Portal

You are about to begin the registration process for the ICBDSR 2025 - 51st Meeting of International Clearing House for Birth Defects Surveillance and Research. Once you have completed the details required on each page, click on "continue" at the bottom to proceed to the next page. You may use the tab key to move between fields.

Kindly enter all information in upper and lower case as necessary (e.g. John Citizen).

This is a secure site that uses SSL Security and 128-bit data encryption. On submission of your registration, your information will be encrypted and securely forwarded to the Conference Secretariat for processing. Once your registration has been processed, an invoice with the Conference banking details will be sent for your payment in South African Rands (ZAR).

Contact Details

Kindly indicate if you will be making use of the airport shuttle

Kindly note that Halaal and Kosher meals will be available at an additional cost, as these specialized meals will be outsourced.

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Flight Details

Arrival Flight Day

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Registration Cost

Day

Event

Cost (Zar)

Sunday, 2nd November

 Pre- Conference Workshop

Free of Charge

3rd - 5th November

ICBDSR Annual Meeting 

Full Meeting (3 Day) Registration Package

R6 048.00

(≈US$315; €283)

Monday, 3rd November

ICBDSR Annual Meeting 

Full Day Rate

R3 024.00

(≈US$157; €141)

Tuesday, 4th November 

ICBDSR Annual Meeting 

Half Day Rate

R1 512.00

(≈US$79; €71)

Wednesday, 5th November 

ICBDSR Annual Meeting 

Half Day Rate

R1 512.00

(≈US$79; €71)

 

Registration INCLUDES:

•    Return airport transfers (ORT Johannesburg Airport/Mount Grace Hotel);
•    Welcome reception & buffet dinner, Sunday 2nd November;
•    Lunch, Dinner & Tea Breaks, Monday 3rd to Tuesday, 5th November (including Braai Dinner Monday 3rd November);
•    Tea Break & Lunch, Wednesday 6th November.

 

Registration EXCLUDES:

•    Alcoholic beverages;
•    Room Extras;
•    Spa Treatments;
•    Optional Tours;
•    Additional guests.

AMOUNT
0.00
TOTAL
AMOUNT
6,048.00
TOTAL
AMOUNT
3,024.00
TOTAL
AMOUNT
1,512.00
TOTAL
AMOUNT
1,512.00
TOTAL

Will you be traveling with an accompanying person?

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Accommodation

Accommodation Costs: R3527.75 (≈ US$183 or €165) per person night

ZAR215.00 (≈ US$11 or €10) per person per night for additional guests (double room supplement, including breakfast)

 

Rooms are available at this rate for ICBDSR Annual Meeting participants from Sunday 2nd to Tuesday 4th November (3 nights) and a limited number of rooms are available for Saturday 1 November for those attending the pre-conference workshop. 
These block booking rates are available if booked/paid by 31st August, after which different (higher) rates may apply.  

 

 

Accommodation INCLUDES:
•    Breakfast;
•    Mandatory 1% tourist levy.

•    Access to safe walking/running trails.
•    Tennis court and pool.
•    Small onsite gym.


Accommodation EXCLUDES:
•    Alcoholic beverages;
•    Room Extras;
•    Spa Treatments;
•    Optional Tours;
•    Additional guests.

 

 

Accommodation

AMOUNT
3,527.75
TOTAL
AMOUNT
3,527.75
TOTAL
AMOUNT
3,527.00
TOTAL
AMOUNT
3,527.75
TOTAL
AMOUNT
3,527.75
TOTAL
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  1.  A limited number of rooms are available for those with specific accessibility requirements, please provide details on the registration form
  2.  Halaal and Kosher meals are available on request at an additional surcharge and must be prebooked by the participant:

Day

Included

Cost (ZAR)

Sunday, 2nd November

 Breakfast, Conference Package (lunch and teas) and dinner

R2 482.50

(≈US$129; €118) per person

Monday, 3rd November

 Breakfast, Conference Package (lunch and teas) and dinner

R2 482.50

(≈US$129; €118) per person

Tuesday, 4th November 

Breakfast, Conference Package (lunch and teas) and dinner

R2 482.50

(≈US$129; €118) per person

Wednesday, 5th November 

Breakfast, Conference Package (lunch and teas)

 

R1 907.50

(≈US$99; €91) per person

 

 

3. Catering costs for accompanying guests:

Day

Included

Cost (ZAR)

Sunday, 2nd November

 Midmorning tea, lunch, afternoon tea and buffet dinner including limited drinks

R1 145.00

(≈US$59; €54) per person

Monday, 3rd November

 Midmorning tea, lunch, afternoon tea and buffet dinner including limited drinks

R1 375.00

(≈US$59; €65) per person

Tuesday, 4th November 

 Midmorning tea, lunch, afternoon tea and buffet dinner including limited drinks

R1 375.00

(≈US$59; €65) per person

Wednesday, 5th November 

Midmorning tea and lunch

R   695.00

(≈US$37; €33) per person

 

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Accompanying Person

Should you be traveling with an accompanying person kindly indicate, the details below:

 

Accompanying Person Arrival Date

Accompanying Person Departure Date

Double room supplement including breakfast R215.00 excluding a 1% tourism levy per day.

AMOUNT
215.00
TOTAL

Accompanying Person Catering

Sunday, 02 November 2025

Midmorning tea, lunch, afternoon tea, and buffet dinner including limited drinks

 

Monday, 03 November 2025

Midmorning tea, lunch, afternoon tea, and braai dinner including limited drinks

 

Tuesday, 04 November 2025

Midmorning tea, lunch, afternoon tea, and buffet dinner including limited drinks

 

Wednesday, 05 November 2025

Midmorning tea and lunch

 

 

Catering for the accompanying person:

AMOUNT
1,145.00
TOTAL
AMOUNT
1,375.00
TOTAL
AMOUNT
1,145.00
TOTAL
AMOUNT
695.00
TOTAL
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Special Dietary Requirements

Special Catering

AMOUNT
1,265.00
TOTAL
AMOUNT
2,482.50
TOTAL
AMOUNT
2,482.50
TOTAL
AMOUNT
1,907.50
TOTAL

Accompanying Person - Special Catering

AMOUNT
2,482.50
TOTAL
AMOUNT
1,265.00
TOTAL
AMOUNT
2,482.50
TOTAL
AMOUNT
1,907.50
TOTAL
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Tours

 

Option 1: Half Day Tour to the Cradle of Humankind on Tuesday 4th November (14:00-18:00)

•    Cost: R1500 (≈US$79; €72) per person at participants own cost. 
•    Includes transport, entrance fees and bottled water. 

•    The tour must be booked and paid for ahead of time ahead of time. Please book on registration form.

 

The Cradle of Humankind is a World Heritage Site located in South Africa, about 20km from Mount Grace Hotel and Spa. It is renowned for its significant fossil discoveries, particularly of early human ancestors, making it one of the most important archaeological sites in the world. These discoveries have provided critical insights into human evolution, offering a glimpse into the origins of modern humans. Visit https://www.maropeng.co.za/  for more information.

 

Tours

AMOUNT
1,500.00
TOTAL
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Summary

Terms and Conditions
Registration Terms and Conditions: The Conference organisers have taken all reasonable care in making arrangements for the ICBDSR 2025 Conference. In the event of unforeseen disruptions, neither the Conference Secretariat nor ICBDSR can be held responsible for any losses incurred by participants. The programme is correct to the best of our knowledge at the time of printing, but organisers reserve the right to alter the programme if and when deemed necessary. The Conference Company acts as an agent only in securing hotels, transport and travel services, and shall in no event be liable for acts or omissions in the event of injury, damage, loss accident, delay or irregularity of any kind whatsoever during arrangements organized through contractors or by the employees of such contractors. Hotel and transportation services are subject to the terms and conditions under which they are offered to the general public. Participants should make their own arrangements with respect to personal insurance including appropriate health insurance. The Conference Secretariat reserves the right to make changes as and when deemed necessary, without prior notice to the parties concerned. All disputes are subject to resolution under South African Law. All accommodation, conference and other arrangements are subject to alteration and cancellation at any time without prior notice, due to factors that are outside of the organisers’ reasonable control. This will be at the sole and absolute discretion of the organisers. Should such events, such as Force Majeure, render the organisers unable to deliver such service, the organisers shall not be held responsible. The organisers cannot be held responsible for any damages, and/or costs, whatsoever arising from any such alteration or cancellation. ICBDSR plans to take photographs and video recordings at ICBDSR 2025, South Africa and reproduce them in ICBDSR educational, news or promotional material, whether in print, electronic or other media, including the ICBDSR website. By participating in the ICBDSR 2025 Conference South Africa, you grant ICBDSR the right to use your name, photograph and biography for such purposes. All postings become the property of ICBDSR. Postings may be displayed, distributed or used by IRFA for any purpose. Terms & Conditions : Onsite Registration •Participants who cancel before 31st July 2025 will be entitled to a 50% refund of their registration fee. No refunds are possible for cancellations received after 31st July 2025. •Cancellations must be submitted in writing to the Conference Secretariat, c/o The Conference Company, in order to receive any possible reimbursement. •A participant who cancels may ask the Conference Secretariat to transfer the registration to a colleague. A fee of 10% of the registration fee is charged for replacements. •Refunds that comply with the cancellation dates will be processed at the secretariats earliest convenience once instruction and cancellation notification has been received. Banking details need to be provided to allow for refunds to be processed. Bank charges related to the refund will be for the account of the delegate and not the congress. •Refunds for no shows are not possible. •Until payment has been received, registration for the Conference and any of its associated events cannot be confirmed and without confirmed registration, participants will not be listed in the programme or in the list of participants.
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Payment

You can either pay by credit card or by EFT/ bank transfer.

If you wish to pay by credit card, please select the "Pay Later" option below and click on the relevant payment links on the registration confirmation email. Please note that we only accept MasterCard and VISA.

What happens next? Once your registration has been received and processed:

• An invoice with the banking details for the conference will be sent to you.
• Payment can be made via credit card, bank/electronic transfer, cash deposit.
• Please note that if payments incur bank charges, these will be for each participant’s own account.
• Full payment for these charges is required before your registration is fully confirmed.
• Please ensure any bank transfer makes clear reference to the invoice reference number.
• Once payment has been made, kindly email through proof of payment to the Conference Secretariat, c/o The Conference Company email: finance@confco.co.za 
• An official receipt will be provided on confirmation of payment. 

Should the conference banking details not be listed on your company/organization’s database kindly ensure all relevant documents are sent to finance@confco.co.za for completion. Please ensure you use the following subject line when sending the documents “(ICBDSR2025) – (Delegate Name): Vendor Form”.

Credit Card Payments

   


Should you wish to pay via credit card, please note only Visa and Master Card will be accepted. 

Note: to protect its own and the interests of customers, The Conference Company scrutinizes all transactions very carefully to prevent attempted fraud and a transaction may be refused if The Conference Company is not satisfied with its legitimacy. In addition, as you enter your credit card number, name and address on the ICBDSR 2025 Conference website, it is encrypted as a secret code for its virtual journey. An encrypted code is virtually illegible and indecipherable as it travels from destination to destination.

Please note: Payment will be made via a secure Yoco link, which will be included in your registration confirmation letter.


IMPORTANT NOTE REGARDING CREDIT CARD PAYMENTS:
If your transaction is not successful and you receive an error message, please advise us of the error message code, so that we can follow up with the bank as to the possible reason for this.

Since this is a secure site, it uses 3D Domain Security and if your card is not 3D secured, you may receive an error code 255.   In this event, please contact your bank, VISA or MasterCard directly and ask them for more information on how to 3D Secure your card.  Alternatively we would ask that you make payment by EFT (Electronic Fund Transfer) instead.

Below is a brief explanation as to what 3D Domain Security is:
3D Domain Securityis a method of security mandated by the Credit Card Associations to enhance the security of online transactions. MasterCard's product is called "SecureCode" (the three numbers on the reverse side of the credit card) and VISA's product is called "Verified by Visa".

Very simply, the system authenticates the cardholder before the transaction takes place by diverting the browser to the bank that issued the card, who then request some secret, perhaps a pin code, from their cardholder that will conclusively prove that this actually is the cardholder entitled to use this card. Once they are satisfied that this is their cardholder they issue an authentication receipt which is then presented to the merchants bank along with the authorisation request. If the transaction is then approved by the issuing bank, they may not charge the transaction back to the merchant because the cardholder disputes the transaction as not being originated by them.

 

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Thank You

Thank you for registering for the ICBDSR 2025.

An invoice will be sent to the email address provided. Should you not receive an invoice please do not hesitate to contact the Conference Secretariat:

The Conference Company
Kiméra Ramlall
Email: kimera@confco.co.za
Tel: +27 31 303 9852


We look forward to hosting you on this journey of education!

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